Privacy

The following document explains about the collection of personal data when using this website. Personal data is any data which relates to you personally, for example your name, address or email address.

We would like to make you aware that the transmission of data on the internet (e.g. communication by email) can have security implications. It is not possible to protect this data completely from access by third parties.

Unless specified explicitly, there is no statutory or contractual requirement for you to provide your personal data. Not providing your data could result in your not being able to use the services we offer, or not use them in full or to their optimal level.

Contact details for the Controller and Data Protection Officer

The Controller, within the meaning of Art. 4(7) GDPR (the Controlling body pursuant to § 3(7) Federal Data Protection Act) is the service provider.

SONOTEC GmbH
Thüringer Straße 33
06112 Halle (Saale), Germany

Tel.: +49 345 13317-0
www.sonotec.eu

Appointed by the Controller as Data Protection Officer:

Janus Datenschutz GmbH
Marcus Pohlack
Löbdergraben 28
07743 Jena

Tel.: +49 3641 236295-0
E-Mail: info@janus-datenschutz.de

Processing of personal data

In general, the use of this website is possible without providing any personal information. Should we require any data from you, we will make you aware of this at the appropriate point and this data will then be processed for this specific purpose and on a voluntary basis, as far as this is technically possible.

1. Server log files

We process information in so-called “server log files” which are transmitted to us automatically by your browser. These include:

a. the IP address, date and time of the request,

b. the time difference with Greenwich Mean Time (GMT),

c. the content of the request (specific page), access status/HTTP status code,

d. the volume of data transmitted,

e. the website from which the request originates,

f. the browser, operating system, language and version of the browser software.

This data will be processed for the following purposes, which also represent our legitimate interests (on the basis of Art. 6(1)(f) GDPR):

a. technical provision of the content and functionality of our website

b. to guarantee the operation of the website and make it user-friendly

c. administration, in particular to guarantee security and stability. Deletion takes place automatically.

2. Newsletter

Subscription to our newsletter is voluntary. In order to receive it, we require your email address and your explicit consent (Art. 6(1)(1)(a) GDPR). It is possible to unsubscribe at any time via a link at the bottom of the newsletter or by sending an email to marketing@sonotec.de. In the event that you unsubscribe from the newsletter, your data regarding to the newsletter service will be deleted automatically in our mailing service software. The processing of the data as well as the dispatch of the newsletter takes place on behalf of Mailingwork.

3. Product registration

It is possible for you to register your SONAPHONE. This service is optional and free of charge. The personal data submitted by you to do this will be processed for the purpose of providing access to the portal and information regarding available downloads and within the framework of the contract concluded with you in advance (Art 6(1)(b) GDPR).

4. Online form

If you send requests to us using the online form (e.g., product inquiries, registrations, other queries), the details from the online form, including the contact data given, will be processed by us for the purpose of handling the request and for any subsequent correspondence. If necessary, the data processing can also include data transmission to a country outside of the EU (e.g., the USA) to a SONOTEC subsidiary or partner company. Upon completion of this process, the data will be deleted automatically. Any mandatory information is marked with a star (*) and the remaining fields are voluntary, unless indicated otherwise.

We process your data on the basis of the consent you give us by submitting the form (Art. 6(1)(a) GDPR). Should the correspondence occur within the context of a contract, the processing takes place for this (pre-)contractual purpose (Art. 6(1)(b) GDPR).

Recipients of your data

In principle, only our employees receive your personal data, insofar as this is necessary to fulfill the respective purpose. In this regard, we also contract service providers for the following purposes:

• operation of the website
• dialog with customers
• sales processing
• payment processing
• customer support

Furthermore, we only pass on your data to third parties if:

• you have given your explicit consent to do so,
• there is a legal obligation to do so,
• it is necessary and legally permissible for performing contracts,
• it is necessary for the establishment, exercise or defense of legal claims and is permissible in the context of the balancing of interests.

The data will not be merged with any other data sources. We reserve the right to check the data retrospectively in the event of any suspicion unlawful or other improper use and to pass it on for the defense or assertion of legal claims.

The need for storage and the retention period

Unless specified explicitly, there is no statutory or contractual requirement for you to provide your personal data. Not providing your data could result in your not being able to use the services we offer, or not use them in full or to their optimal level.

The personal data of the individual concerned will be deleted as soon as the reason for storage no longer applies or the person concerned withdraws their consent or rightfully objects to processing based on a balancing of interests. At the latest, deletion will take place upon expiry of the specified statutory period (e.g. the standard limitation period pursuant to §§ 195, 199 German Civil Code [Bürgerliches Gesetzbuch - BGB], the storage period according to §§ 147 German Fiscal Code [Abgabenordnung - AO] and 257 German Commercial Code [Handelsgesetzbuch - HGB], copyright law pursuant to §§ 64 ff. Act on Copyright and Related Rights [Urherrechtgesetz - UrhG).

If deletion is not possible (for example, because of statutory deadlines or the need for continued storage for the conclusion or fulfillment of a contract), the processing of the personal data will be restricted.

• Storage of contact requests via the website in Typo3 backend for 180 days
  Reason: The 180 day period is long enough to capture and export all requests before they are deleted.
• Storage of applicant data via the website in Typo3 backend for 180 days

Cookies

Sometimes the websites use so-called cookies. Cookies do not damage your computer in any way and do not contain viruses or other malware. Cookies help us to make our site more user-friendly, efficient and secure. Cookies are small text files which are stored on your computer by your browser.

The majority of the cookies we use are so-called “session cookies”. These are deleted automatically at the end of your visit to the website. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser the next time you visit the website.

You can configure your browser so that you are informed about the setting of cookies and only allow cookies on an individual basis, to refuse to accept cookies in general or in specific cases or you can enable the automatic deletion of cookies when you close your browser. If cookies are disabled, this may limit the functionality of this website.

The use of cookies and the accompanying processing of your personal data are necessary for our aforementioned purposes and legitimate interests and those of third parties (Art. 6(1)(1)(f) GDPR).

Content from third-party providers

We use features from third parties to improve our services. For example, videos from YouTube and maps provided by OpenStreetMap. To enable the functionality of these features, it is necessary to transmit your IP address to these third parties. Unfortunately, we have no influence over whether your data is used for other purposes, such as for statistical analyses. To prevent the transmission of your IP address, you can disable JavaScript in your browser. However, this may result in the restriction of other functionality on our websites.

1. YouTube

This website incorporates video material from YouTube. YouTube’s operator (Google Ireland Limited) is based in the Ireland. By using this website, you are consenting to this automatic transmission to Google Inc., its privacy notice and YouTube’s terms of use.

2. OpenStreetMap

On our website, we use part of a map provided by OpenStreetMap. This map is provided by the OpenStreetMap Foundation (OSMF) on the basis of an Open Data Commons Open Database Licence (ODbL), and is used to provide an overview of our locations. You can view theOpenStreetMap Foundation privacy policy here. Our site makes use of map content from https://www.openstreetmap.de/, which is operated by FOSSGIS e.V., Römerweg 5, 79199 Kirchzarten, Germany. You can view FOSSGIS e.V.'s  data protection statement here. To the best of our knowledge, your data will only be used by OpenStreetMap in order to provide map functionality and temporarily to store the settings you select. This data will not be collected without your consent (you can adjust your settings yourself on your mobile device). This data is processed exclusively on servers within Germany.

3. Friendly Captcha

To protect ourselves safely from spam and bots, we use the captcha tool of the provider "Friendly Captcha" on our website. You can find the privacy policy of the provider here: https://friendlycaptcha.com/de/legal/privacy-end-users/.

4. LinkedIn

Via our LinkedIn channels, we use lead generation via Lead Gen Forms as part of the campaign manager. We process the information transmitted to us with the aim of achieving the purpose on the basis of our legitimate interest (Art. 6 para. 1 sentence 1 lit. f GDPR).

Analytics services

We use analytics services to assist with the ongoing optimization of our online content. The processing of your personal data occurs for this purpose on the basis of our legitimate interests (Art. 6(1)(1)(f) GDPR).

1. Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited (“Google”). Google Analytics uses so-called “cookies”, text files which are stored on the user’s computer which enable analysis of the use of the website, and creates pseudonymized usage profiles. The information generated by the cookie about the user’s website usage is normally transmitted to a Google server in the USA and processed there. The scope of this information is equivalent to that of the server log files (see above).

However, we have enabled IP anonymization on this website. This means that your IP address is truncated before it is transferred to Google. In exceptional cases, the full IP address will be transmitted to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website to evaluate users’ usage of the website, to compile reports about website activity and to provide other services relating to website usage and internet usage for the website operator.

The data processed from your browser by Google Analytics will not be associated with any other data held by Google. You can prevent the processing of the cookies by using the appropriate setting in your browser software or by downloading and installing a browser plugin: tools.google.com/dlpage/gaoptout. If you do this, you may not be able to use the full functionality of this website.
You can find further information on Google’s websites about Google’s use of data for advertising purposes, as well as configuration options and possibilities for objection:

• How Google uses information from sites or apps that use our services,
• Advertising,
• Control the information Google uses to show you ads,
• Make the ads you see more useful to you.

As an alternative to the browser add-on or within the browser on mobile devices, please click on this link in order to prevent the future collection of data by Google Analytics from this website. This will store a browser-based opt-out cookie on your device. If you delete your cookies, you will need to click on this link again.

Google can be contacted at Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Irland.
You can find further information about data protection in relation to Google Analytics on Google Analytics Help.

Your rights

At any time, you have the right of access, correction (where necessary) or deletion (where the basis for processing is no longer valid) of the personal data that we have processed, or restriction of the processing (in cases where deletion is not possible). Furthermore, you have the right of transfer of the personal data provided to us and the right of objection to a supervisory authority.

If the processing is carried out on the basis of your consent, you have the right to withdraw your consent at any time with future effect. If your personal data is processed on the basis of legitimate interests, you have the right to submit an objection to the processing of this personal data (for direct advertising, for example).

If you would like exercise your right of objection or withdrawal of consent, just sending an email to marketing@sonotec.de will be sufficient.

Data security

We guarantee data security through application of the latest state of the art security standards.

In order to protect your data, your connection to pages which include the option to enter data is securely encrypted. You can recognize this from the small lock symbol or the addition of https:// in the address line of your browser.

To increase your security, you can configure your browser to be more privacy-friendly by using add-ons, for example. Enabling “private browsing” will also help to protect your data.

Objection to advertising emails

We hereby prohibit the use of the contact details published as part of our obligation to provide an imprint for sending us advertising and information materials that we have not explicitly requested. The operators of this website expressly reserve the right to take legal action in the event that unsolicited advertising material is sent, for example as spam emails.

Updating of this privacy notice

We adjust our privacy notice in line with amended functionality on the website or changes in legal requirements. We therefore recommend that you familiarize yourself with this notice on a regular basis.
 

Revised: June 2023